Functional Medicine virtual assistants
Cherry Assistant places dedicated, HIPAA-trained VAs for functional medicine - built for 60- to 90-minute initial visits, specialty lab interpretation workflow, membership billing, and the patient-coaching cadence functional medicine runs on.
Overview
Functional medicine has the longest patient relationship in primary care: hour-long visits, multi-test specialty lab panels, supplement protocols, and a coaching rhythm that runs between visits. Cherry Assistant places a dedicated VA who learns your protocols, your labs, and your patients - because rotating teams break this model immediately.
We staff functional medicine practices specifically. Our VAs are trained on Practice Better, ChARM Health, Cerbo, and the major specialty labs. They know what a DUTCH cortisol pattern looks like in a chart, why a GI-MAP retake matters, and how to sequence a NutrEval follow-up - so they handle the workflow, not just the calendar.
What you get
Cherry Assistant trains every healthcare VA on HIPAA before they touch a chart or schedule. Signed BAAs are available on managed-hire plans, and our onboarding covers PHI handling, minimum-necessary access, and audit-trail discipline.
Charts, encounter notes, prior-auth requests, refill queues, lab follow-ups - your VA owns the documentation work that pulls clinicians out of the room. We've staffed inside Athena, eClinicalWorks, DrChrono, SimplePractice, Practice Fusion, Kareo, Jane, Epic, and Cerner.
You get the same vetted person every day. They learn your workflow, your patients' names, your front desk's rhythm. No pooled call-center model, no handoffs, no relearning the chart.
Functional Medicine workflow
Specialty-specific work patterns, not a generic checklist. Your VA learns these on day one.
Functional medicine intake forms (60-page initial questionnaires), food journals, timeline narratives - collected, organized, and chart-ready before the first visit.
DUTCH, GI-MAP, NutrEval, Cyrex, Mosaic - order placement, kit shipment confirmation, patient instruction, and result follow-up.
Fullscript and Wellevate protocols sent, patient education delivered, refill cadence managed.
Membership renewals, package billing, and the long-cycle patient relationship work that defines functional medicine.
EMR coverage
Cherry Assistant has staffed across the EMRs that functional medicine practices actually use. New-EMR onboarding adds about a week before the VA is live.
Patient touchpoints
Every touchpoint below is recurring work - exactly the kind that justifies a dedicated VA rather than a contractor.
Healthcare VA roles
Real-time charting in your EMR during patient encounters so clinicians finish notes at the visit, not at midnight.
Front-desk coverage that schedules, screens, and warm-transfers patients without missing a call.
Back-office throughput on the work that sits between patient care and the practice running - billing follow-up, referrals, supplies, and ops.
Frequently asked
Yes. Long-form intake processing is one of the highest-leverage tasks we run for functional medicine practices. The VA collects, follows up on gaps, and chart-summarizes before your initial visit.
Yes. We train VAs specifically on the specialty lab catalog functional medicine uses - order placement, patient kit instructions, results tracking, and prep for the result-review visit.
Other healthcare verticals
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See the page →Next step
Tell us your specialty, EMR, and the work that's pulling your clinicians out of the room. We'll send a vetted shortlist in about two weeks.
3 easy steps to hire offshore talent from Cherry Assistant.
Our expert recruiters chat with you to understand your business and hiring needs to hire the perfect candidate.
We only hire the top 1% candidate out of thousands of candidates for each job. Every candidate goes through interviews, reference checks, and practical evaluations.
Meet your final candidates, choose the best fit, and we support onboarding and execution through the first month.
Flexible hiring models
Options for all types of companies. Choose between monthly subscription where Cherry Assistant manages payroll and retention or a direct placement where you onboard talent directly.
Cherry Assistant recruits and manages the candidate, but you still work with them directly. By having Cherry Assistant retain talent, you get support on retention. Cherry Assistant manages hires using our internal time trackers, check-ins, in-house software, and white-glove onboarding.
Best for
Best for companies that want to outsource payroll, management, legal, taxes, and employment headaches to Cherry Assistant.
You pay a single one-time fee. Cherry searches, screens, vets, and shortlists talent, then your team hires and onboards the candidate directly. You receive the same level of recruiting and vetting as you would with a managed service.
Best for
Best for companies that want recruiting help but prefer to own talent directly and handle payroll themselves.
Option 1: Managed Hire
Select a tab to view monthly subscription pricing based on experience level. These are what you can expect for most roles, but for some specialist roles like video editors, designers, and technical operators, pricing may vary.
10 hours per week of vetted offshore talent.
$597/mo
Perfect for steady support
Pause or cancel anytime. No hidden fees.
20 hours per week of vetted offshore talent.
$897/mo
Perfect for core workflows
Pause or cancel anytime. No hidden fees.
40 hours per week of vetted offshore talent.
$1,697/mo
Perfect for workflow ownership
Pause or cancel anytime. No hidden fees.
Real role examples for the current Associate tier.