Virtual Assistant for Medical Spas & Aesthetic Medicine

Boost your medspa’s efficiency with experienced virtual assistants. Delegate scheduling, client communication, and admin work to trusted VAs who know the aesthetic industry, so you can focus on client care and business growth.

Why Choose Cherry Assistants for Medspa & Aesthetic Medicine Support

Cherry Assistants streamline medspa operations by handling appointment scheduling, patient follow-ups, and administrative tasks, letting your team focus on delivering outstanding client experiences.

Our virtual assistants understand the unique needs of medspas and aesthetic clinics. They manage bookings, respond to client inquiries, organize digital records, and coordinate with vendors and suppliers while maintaining a high level of professionalism. With experience in scheduling, inventory tracking, and client communication, they help you run your clinic more efficiently.

Data privacy is a priority in the medical aesthetics field. Our assistants follow best practices for handling client information securely and maintaining compliance with relevant health regulations. You can delegate sensitive admin work with confidence.

With Cherry Assistants, you gain flexible support that scales with your business. Whether it’s handling a surge in bookings after a new campaign, or providing consistent administrative help throughout the year, our VAs adapt to your changing needs so you can stay focused on growth.

Trusted by Business Owners Like You

Hear what Cherry Assistant clients have to say about working with our remote virtual assistants and offshore talent from South Africa and the Philippines.

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Trevor Sookraj

Divisional

"We've been able to cut expenses on employees and contractors by more than 60%"

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Jessie Lizak

Reveting

"Helping scale Whiskey Winsday and focus on bringing in revenue"

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Billy Howel

Owex Labs

"My inbox has been at zero and I'm booking new clients"

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Michael Haeri

Major Maids Home Cleaning

"I've been able to take myself out of the day to day business"

Types of Roles for Every Medical Aesthetics Use Case

Example Roles

Social Media Analyst

Social Media Manager

Social Media Content Creator

Content Strategist

Example Roles

Sales Operations Assistant

Appointment Setter

Market Research Analyst

Example Roles

Expense Tracking Specialist

Accounts Receivable Specialist

Accounting Assistant

Example Roles

Document Management Specialist

Data Entry Specialist

Customer Support Representative

Example Roles

Patient Scheduling Coordinator

Medical Records Specialist

Insurance Verification Specialist

Example Roles

Medical Appointment Scheduler

Medical Records Specialist

Insurance Verification Specialist

Example Tasks That Our Medical Aesthetics Assistant Handles

Regulatory Compliance Tracking

  • Monitoring industry-specific regulation changes across jurisdictions
  • Creating and maintaining compliance calendars with key deadlines
  • Organizing and filing regulatory documentation
  • Preparing compliance reports and submission materials
  • Tracking certification and license renewal requirements

Case File Organization

  • Creating and organizing digital case files with proper nomenclature
  • Categorizing and labeling documents for easy retrieval
  • Managing document version control and maintaining audit trails
  • Implementing secure file sharing protocols for sensitive information
  • Ensuring regulatory compliance in document management

Claims Processing Support

  • Processing and entering new claims information into management systems
  • Verifying policy details and coverage eligibility for claims
  • Coordinating documentation collection from claimants and healthcare providers
  • Following up on pending claims and updating status information
  • Generating and distributing claims reports and analytics
  • Managing claim-related correspondence with policyholders

Client Communication

  • Professionally responding to client emails and inquiries
  • Scheduling and coordinating creative consultations and meetings
  • Managing feedback cycles and revision requests
  • Sending and following up on project proposals and contracts
  • Maintaining regular client touchpoints and relationship nurturing

Medical Records Management

  • Organizing and maintaining digital patient records with meticulous attention to detail
  • Ensuring HIPAA compliance and data security protocols are strictly followed
  • Coordinating medical record transfers between healthcare providers
  • Scanning and digitizing paper records into electronic health record systems
  • Processing medical record requests while maintaining confidentiality

Client Intake Processing

  • Conducting initial client consultations and capturing critical case information
  • Processing conflict checks and compliance documentation
  • Setting up new client files in legal practice management software
  • Preparing and distributing retainer agreements and welcome packets
  • Managing client billing information and initial payment processing

Our Mission

We help business owners increase profits by hiring overseas talent. Save costs, scale your operations, and free your time. Our offshore talent are sourced from South Africa and the Philippines using the most intense vetting process.

SEE FOR YOURSELF

Meet a Cherry Assistant

Our virtual assistants speak fluent English,
are college-educated, and have 5+ years experience
in your industry and role.

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Vee

South Africa

Customer Service / Executive Assistant

How Does It Work?

3 easy steps to hire offshore talent from Cherry Assistant.

1. Discovery Call

Our expert recruiters chat with you to understand your business and hiring needs to hire the perfect candidate. Don't know what you're looking for? That's okay, we can help guide you through your current processes and find points of delegation.

2. Intensive Vetting

We only hire the top 1% candidate out of thousands of candidates for each job. Every candidate goes through: multiple interviews with Cherry Assistant, WiFi & device compatibility checks, personality tests, reference & background checks, and demo task evaluations before presenting them to you as a candidate.

3. Kick Off

You'll meet your final 2-3 candidates and decide who you vibe with the best. Cherry Assistant does pre-training, scheduled onboarding & kick off, handles logistics, and guides you through the onboarding process for the first month.

Transparent & Simple Pricing.

Explore different pricing for Standard & Senior Virtual Assistants.

Starter VA Plan

10 hours per week of vetted talent.

$497/m
Start Hiring

Perfect for light support needs

10 hours per week of vetted offshore talent.
Fluent English & college educated
3-5+ years of professional experience
Sourcing, vetting, and onboarding support.
Access to our SOP library.

Pause or cancel anytime. No hidden fees.

Part-Time VA Plan

20 hours per week of vetted talent.

$797/m
Start Hiring

Perfect for offloading recurring tasks

20 hours per week of vetted offshore talent.
Fluent English & college educated
3-5+ years of professional experience
Sourcing, vetting, and onboarding support.
Access to our SOP library.

Pause or cancel anytime. No hidden fees.

Full-Time VA Plan

40 hours per week of vetted talent.

$1497/m
Start Hiring

Perfect for delegating entire workflows

40 hours per week of vetted offshore talent.
Fluent English & college educated
3-5+ years of professional experience
Custom personality tests
Sourcing, vetting, and onboarding support.
Access to our SOP library.

Pause or cancel anytime. No hidden fees.

Part-Time Strategic VA

20 hours / week of senior-level talent.

$1997/m
Start Hiring

Perfect for early-stage executives

20 hours per week of senior-level talent.
10+ years of professional experience
Sourcing, vetting, and onboarding support
Access to our SOP library.

Pause or cancel anytime. No hidden fees.

Full-Time Strategic VA

40 hours / week of senior-level talent.

$2997/m
Start Hiring

Perfect for hiring a strategic operator

40 hours per week of senior-level talent.
10+ years of experience in senior roles.
Unlimited onboarding & coaching.
Access to premium SOP templates.
24/7 priority support from Cherry Assistant.
Includes case study spotlight (opt-in).

Pause or cancel anytime. No hidden fees.

Enterprise Hiring

Volume hiring & time based discounts.

Custom
Talk to Sales

Perfect for hiring in bulk to scale a team

Hire 3-50+ offshore team members at once
Mix of essential and strategic VA options
Custom onboarding flows and SOPs
Dedicated Account Manager
Volume based discounts and pricing
Includes case study spotlight (opt-in).

Contract required for volume hiring.

ALTERNATIVE OPTION

Hire Directly

Don't need our help with management and onboarding?
Hire directly and pay a one-time headhunting fee to bring them onto
your team directly without management from Cherry Assistant.

Frequently Asked Questions

Not seeing what you're looking for? 
Read our full comprehensive FAQ.

What is Cherry Assistant?

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Cherry Assistant is an offshore staffing and recruiting agency based in the US. We help businesses in the US and the UK hire global remote talent in South Africa and the Philippines. Our hires speak great English, are college educated, and have in depth experience and skills relevant to your role. We offer bulk discounts for multiple hires, have the capacity to develop dedicated call centers, and work with single placements.

What roles does Cherry Assistant source?

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We can find an equivalent person in South Africa or the Philippines for just about any remote role in the US. Our most common roles are Executive Assistants, Sales Development Representatives, Receptionists, General Virtual Assistants, Customer Support Representatives, Appointment Setters, Social Media Managers, and Graphic Designers. If you have a specialized hiring need, we can fill it. Contact us here to discuss your hiring needs.

What is a Virtual Assistant?

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A virtual assistant is general term for an offshore professional who provides administrative, technical, or creative assistance to clients remotely. They are cost-effective alternatives to full-time employees and can be hired for both short-term and long-term tasks.

What's the difference between a Virtual Assistant and a remote worker?

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A virtual assistant is a type of remote worker who usually handles administrative, operational, or support tasks for businesses from a different location. Common tasks include inbox management, scheduling, research, customer service, and social media. Most virtual assistants work as independent contractors.

A remote worker is anyone who works outside a company’s office. This can include developers, designers, marketers, salespeople, and many other roles. They might be full-time employees or freelancers.

In short, all virtual assistants are remote workers, but not all remote workers are virtual assistants. Virtual assistants usually fill support roles, while remote workers can cover a wide range of positions, including leadership roles.

How long does it take to start with Cherry Assistant?

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Most clients are matched with a virtual assistant in about one to two weeks. We handle the sourcing, vetting, and onboarding, so you just tell us what you need and we get things moving quickly. If you have a unique request or need someone extra specialized, it might take a little longer, but we always keep you in the loop.

Why wouldn't I just hire a full time assistant myself?

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You could, but hiring on your own takes a ton of time and energy. You have to post jobs, sift through hundreds of resumes, interview candidates, and then figure out payroll, compliance, and benefits. With Cherry Assistant, you skip all the hassle and get a fully-vetted, experienced assistant who’s ready to go. Plus, you can scale up or down as your needs change, without any long-term commitments.

Is there a minimum commitment with Cherry Assistant?

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Nope, there’s no long-term contract required. You can work with us month-to-month and pause or stop anytime. We want to keep things flexible so you only pay for what you need.

How do I assign work to my virtual assistant?

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Assigning work is simple. Most clients use email, chat, or task management tools like Asana or Trello. Just let your assistant know what you need done, set priorities, and they’ll handle the rest. If you’re not sure how to set up the workflow, we’ll help you get started and make sure it fits your style.