Virtual Assistant for Medical Spas & Aesthetic Medicine

Boost your medspa’s efficiency with experienced virtual assistants. Delegate scheduling, client communication, and admin work to trusted VAs who know the aesthetic industry, so you can focus on client care and business growth.

Medical Aesthetics

Why Choose Cherry Assistant for Medspa & Aesthetic Medicine Support

Cherry Assistant helps streamline medspa operations by handling appointment scheduling, patient follow-ups, and administrative tasks, letting your team focus on delivering outstanding client experiences.

Our virtual assistants understand the unique needs of medspas and aesthetic clinics. They manage bookings, respond to client inquiries, organize digital records, and coordinate with vendors and suppliers while maintaining a high level of professionalism. With experience in scheduling, inventory tracking, and client communication, they help you run your clinic more efficiently.

Data privacy is a priority in the medical aesthetics field. Our assistants follow best practices for handling client information securely and maintaining compliance with relevant health regulations. You can delegate sensitive admin work with confidence.

With Cherry Assistant, you gain flexible support that scales with your business. Whether it’s handling a surge in bookings after a new campaign, or providing consistent administrative help throughout the year, our VAs adapt to your changing needs so you can stay focused on growth.

Trusted by Business Owners Like You

Hear what Cherry Assistant clients have to say about working with our remote virtual assistants and offshore talent from South Africa and the Philippines.

Example Tasks That Our Assistant Handles

Regulatory Compliance Tracking

  • Monitoring industry-specific regulation changes across jurisdictions
  • Creating and maintaining compliance calendars with key deadlines
  • Organizing and filing regulatory documentation
  • Preparing compliance reports and submission materials
  • Tracking certification and license renewal requirements

Case File Organization

  • Creating and organizing digital case files with proper nomenclature
  • Categorizing and labeling documents for easy retrieval
  • Managing document version control and maintaining audit trails
  • Implementing secure file sharing protocols for sensitive information
  • Ensuring regulatory compliance in document management

Claims Processing Support

  • Processing and entering new claims information into management systems
  • Verifying policy details and coverage eligibility for claims
  • Coordinating documentation collection from claimants and healthcare providers
  • Following up on pending claims and updating status information
  • Generating and distributing claims reports and analytics
  • Managing claim-related correspondence with policyholders

Client Communication

  • Professionally responding to client emails and inquiries
  • Scheduling and coordinating creative consultations and meetings
  • Managing feedback cycles and revision requests
  • Sending and following up on project proposals and contracts
  • Maintaining regular client touchpoints and relationship nurturing

Medical Records Management

  • Organizing and maintaining digital patient records with meticulous attention to detail
  • Ensuring HIPAA compliance and data security protocols are strictly followed
  • Coordinating medical record transfers between healthcare providers
  • Scanning and digitizing paper records into electronic health record systems
  • Processing medical record requests while maintaining confidentiality

Client Intake Processing

  • Conducting initial client consultations and capturing critical case information
  • Processing conflict checks and compliance documentation
  • Setting up new client files in legal practice management software
  • Preparing and distributing retainer agreements and welcome packets
  • Managing client billing information and initial payment processing
INDUSTRY RESOURCES

Plan your Medical Aesthetics hiring strategy with more context

Use these pages to validate budget, geography, timing, and how this industry should approach offshore support.

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Our Mission

We help business owners increase profits by hiring overseas talent. Save costs, scale your operations, and free your time. Our offshore talent are sourced from South Africa and the Philippines using the most intense vetting process.

SEE FOR YOURSELF

Meet a Cherry Assistant

Our virtual assistants speak fluent English, are college-educated, and have 5+ years experience in your industry and role.

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Vee

South Africa

Customer Service / Executive Assistant

How Does It Work?

3 easy steps to hire offshore talent from Cherry Assistant.

1. Discovery Call

Our expert recruiters chat with you to understand your business and hiring needs to hire the perfect candidate.

2. Intensive Vetting

We only hire the top 1% candidate out of thousands of candidates for each job. Every candidate goes through interviews, reference checks, and practical evaluations.

3. Kick Off

Meet your final candidates, choose the best fit, and we support onboarding and execution through the first month.

Transparent & Simple Pricing.

Explore different pricing for Standard & Senior Virtual Assistants.

Starter VA Plan

10 hours per week of vetted talent.

$497/m
Start Hiring

Perfect for light support needs

10 hours per week of vetted offshore talent.
Fluent English & college educated
3-5+ years of professional experience
Sourcing, vetting, and onboarding support.
Access to our SOP library.

Pause or cancel anytime. No hidden fees.

Part-Time VA Plan

20 hours per week of vetted talent.

$797/m
Start Hiring

Perfect for offloading recurring tasks

20 hours per week of vetted offshore talent.
Fluent English & college educated
3-5+ years of professional experience
Sourcing, vetting, and onboarding support.
Access to our SOP library.

Pause or cancel anytime. No hidden fees.

Full-Time VA Plan

40 hours per week of vetted talent.

$1497/m
Start Hiring

Perfect for delegating entire workflows

40 hours per week of vetted offshore talent.
Fluent English & college educated
3-5+ years of professional experience
Custom personality tests
Sourcing, vetting, and onboarding support.
Access to our SOP library.

Pause or cancel anytime. No hidden fees.

ALTERNATIVE OPTION

Hire Directly

Do not need our help with management and onboarding? Hire directly and pay a one-time headhunting fee to bring talent onto your team without ongoing management from Cherry Assistant.

Frequently Asked Questions

Not seeing what you are looking for?
Read our full comprehensive FAQ.

Cherry Assistant is an offshore staffing and recruiting agency based in the US. We help businesses in the US and the UK hire global remote talent in South Africa and the Philippines.

We can find an equivalent person in South Africa or the Philippines for just about any remote role in the US.

A virtual assistant is a general term for an offshore professional who provides administrative, technical, or creative assistance to clients remotely.

All virtual assistants are remote workers, but not all remote workers are virtual assistants. Virtual assistants usually fill support roles.

Most clients are matched with a virtual assistant in about one to two weeks. We handle sourcing, vetting, and onboarding.

No long-term contract is required. You can work month-to-month and pause or stop any time.