Virtual Personal Assistant

We are hiring a Virtual Personal Assistant for a high-profile private household. This is a part-time remote role for a U.S.-based family. This role is ideal for someone who is proactive, highly organized, and warm, with strong project management skills and the ability to independently coordinate vendors, schedules, and property logistics with exceptional discretion.

Key Responsibilities:

• Home & Vendor Operations: Provide day-to-day coordination, clear task direction, and structured accountability for household staff, including the housekeeper and private chef.

• Property & Maintenance Logistics: Maintain home maintenance logs (e.g., Google Keep), schedule repairs with handy-people and landscapers, and manage recurring external vendor needs.

• Real Estate Support: Assist with administrative tasks for a rental condo , including organizing monthly utility bills and coordinating financial documents with the landlord/tenant.

• Family & Children’s Logistics: Manage forms, school documentation, and prioritized deadlines across three active children. Maintain family calendars and coordinate ride schedules with drivers for extracurriculars and social events.

• Errands & Procurement: Handle online grocery shopping, home goods ordering, and manage virtual purchasing logistics under provided security protocols.

• Task Management & Communication: Maintain frequent, open communication to resolve daily bottlenecks quickly and streamline household operations.

Required Qualifications:

• 2–5 years of personal assistant, executive assistant, or operational coordination experience.

• Demonstrated ability to exercise high discretion, handle sensitive family details, and adhere to strict confidentiality protocols (NDA compliance).

• Strong project management mindset with the capability to anticipate needs, prioritize time-sensitive forms, and manage multi-layered logistics without micro-management.

• Proven track record of managing domestic vendors, contractors, or multi-property needs remotely.

• Warm, professional, and effective communication style.

Preferred Qualifications:

• Previous experience working in a virtual personal assistant capacity for private families or executives.

• Background in project management or operational workflow organization.

• Experience setting up operational tracking templates or central management dashboards from scratch.

Required Skills & Tools:

• Google Workspace (Google Keep, Google Sheets, Google Calendar, Gmail)

• Calendar and scheduling software

• Online grocery and home procurement platforms

• Expense tracking and digital receipt management

• Virtual credit card management and authorization workflows

Schedule & Pay:

• PART-TIME position (20 hours per week, approximately 4 hours per day); in the EST (US) time zone

• This is a fully remote job for a US based client

• Pay ranges from ZAR 6000 to ZAR 9000 per month, depending on experience and skill level

• Annual raises, bonuses, confirmed holidays PTO

System Requirements:

• Internet speed of at least 20 Mbps

• Computer with a 2.4 GHz processor or higher

• 8 GB of RAM or higher

• Windows 10 or newer, or Mac OS X 10.10 or newer

• HD 720p webcam

• Headset with a microphone

Benefits:

• Competitive pay rates

• The company provides a US phone number and business email address

• Enjoy the flexibility of working remotely, from home or any location of your choice

• Eliminating commute time

• Consistent work with the same clients, fostering long-term professional relationships

• Opportunities for career advancement, dependent on the client

• Stable work hours and consistent pay

• A supportive and inclusive work environment that values diversity and individual growth

If you're an adaptable, detail-oriented professional who thrives on bringing structure to busy environments and helping families run effortlessly, we invite you to apply!