Senior Executive Assistant

We are hiring an Senior Executive Assistant for a private investment firm in the Private Equity / Venture Capital (Search Funds) industry. This is a full-time remote role for a U.S.-based company. This role is ideal for someone who is highly proactive, resourceful, detail-oriented, and an excellent communicator with strong judgment, confidentiality, and the ability to anticipate needs in a fast-paced environment.

Key Responsibilities:

• Own complex, high-volume calendar management across multiple time zones and schedule investor/client meetings efficiently

• Plan and coordinate international travel end-to-end, including flights, accommodation, transport, and detailed itineraries

• Draft, send, and track investor communications, NDAs, capital call follow-ups, and document signatures

• Prepare concise 1–2 page meeting briefs by reviewing CIMs/deal memos and using AI tools to summarize key insights

• Manage executive inbox by triaging, prioritizing, and flagging urgent communications while tracking follow-ups

• Maintain and organize contact databases/CRM, including logging meetings, notes, and next steps

• Coordinate meeting logistics, agendas, and materials while capturing and tracking action items

• Handle expenses, reimbursements, vendor coordination, and administrative processes while identifying efficiencies

Required Qualifications:

• 3+ years of experience as an Executive Assistant supporting executives in private equity, venture capital, investment banking, or similar environments

• 3+ proven experience managing complex calendars and international travel coordination

• 3+ years of experience drafting professional correspondence and preparing executive-level briefs

• Strong judgment, proactivity, and ability to work independently with minimal direction

• Excellent written and verbal English communication skills

• High attention to detail and ability to handle confidential information with discretion

Preferred Qualifications:

• Prior experience within private equity, venture capital, or search fund environments

• Familiarity with CIMs, deal memos, and investor communication workflows

• Experience using AI tools for summarization and content preparation

Required Skills & Tools:

• Google Workspace or Microsoft 365 (Calendar, Docs/Word, Sheets/Excel)

• Scheduling and communication tools (Google Calendar/Outlook, Zoom/Meet, Slack)

• Travel booking and itinerary tools (TripIt, Concur or similar)

• DocuSign, PDF editing tools

• CRM tools (HubSpot, Notion, Airtable or similar)

Schedule & Pay:

• Full-time position; U.S. business hours in the ET/CT time zone (with some flexibility for international coordination)

• This is a fully remote job for a U.S.-based company

• Pay ranges from R20 000 to R36 000 per month, depending on experience and skill

• Annual raises, bonuses, confirmed holidays, PTO

System Requirements:

• Internet speed of at least 20 Mbps

• Computer with a 2.4 GHz processor or higher

• 8 GB of RAM or higher

• Windows 10 or newer, or Mac OS X 10.10 or newer

• HD 720p webcam

• Headset with a microphone

Benefits:

• Competitive pay rates

• The company provides a US phone number and business email address

• Enjoy the flexibility of working remotely, from home or any location of your choice

• Eliminating commute time

• Consistent work with the same clients, fostering long-term professional relationships

• Opportunities for career advancement, dependent on the client

• Stable work hours and consistent pay

• A supportive and inclusive work environment that values diversity and individual growth

Closing Statement:
If you are a highly organized and proactive Executive Assistant who thrives in a fast-paced investment environment and enjoys supporting senior leaders with precision and efficiency, we would love to hear from you.