Operations Coordinator (Print & Custom Signage)

We are hiring a Operations Coordinator (Print & Custom Signage) for a US signage and large-format printing company in the custom manufacturing and signage industry. This is a full-time remote role for a US based company.

This role is ideal for someone who is a detail-oriented, highly organized, and urgent problem-solver with strong technical research abilities, eager to manage vendor sourcing, project coordination, and custom signage estimating.

Key Responsibilities:

• Clarify requirements with the inside and outside sales teams and organize project details from customer calls, emails, and web intake.

• Prepare accurate, itemized custom signage estimates in CoreBridge, accounting for materials, fabrication methods, finishing, and installation needs.

• Sourcing and vendor selection, including researching wholesalers via vendor directories, web research, and AI tools like Google Gemini.

• Contact wholesale suppliers, request and compare quotes, track lead times, and apply appropriate markups for custom orders.

• Support end-to-end sales workflow, including design/approval coordination, production handoffs, customer updates, and payment follow-ups.

• Maintain structured vendor records and build repeatable research, sourcing, and estimating processes.

Required Qualifications:

• 2-5 years of relevant professional experience in estimating, research, vendor sourcing, or project coordination

• Proven practical research and vendor sourcing ability with strong problem-solving skills

• Demonstrated ability to learn technical product information and complex estimating workflows quickly

• Excellent written and spoken English communication skills

• High level of organization, accuracy, sense of urgency, and dependable follow-through across multiple active projects

• Ability to work aligned with US Eastern Standard Time (EST) business hours

Preferred Qualifications:

• Prior experience in signage, print estimating, pre-production, or sign shop operations

• Transferable experience in construction estimating, fabrication, or vendor procurement/management

• Hands-on knowledge of CoreBridge or similar print management/POS platforms (e.g., Cyrious/Control, ShopVox)

Required Skills & Tools:

• CoreBridge (or equivalent sign/print management platforms; training provided)

• Google Gemini / AI Research Tools

• Internet Research & Vendor Directory Management

• Microsoft Office / Google Workspace Suite

Schedule & Pay:

• Full-Time position; 8 hours/day (minimum 6+ hours overlap) in the US Eastern (EST) time zone

• This is a fully remote job for a Stamford, Connecticut, US based company

• Pay ranges from ZAR 14,000 to ZAR 19,500, depending on experience and skill

• Annual raises, bonuses, confirmed holidays PTO

System Requirements:

• Internet speed of at least 20 Mbps

• Computer with a 2.4 GHz processor or higher

• 8 GB of RAM or higher

• Windows 10 or newer, or Mac OS X 10.10 or newer

• HD 720p webcam

• Headset with a microphone

Benefits:

• Competitive pay rates

• The company provides a US phone number and business email address

• Enjoy the flexibility of working remotely, from home or any location of your choice

• Eliminating commute time

• Consistent work with the same clients, fostering long-term professional relationships

• Opportunities for career advancement, dependent on the client

• Stable work hours and consistent pay

• A supportive and inclusive work environment that values diversity and individual growth

If you are a proactive problem solver with strong analytical skills and an eagerness to excel in a fast-paced environment, we encourage you to apply and grow your career with our team!