Operations & Marketing Executive Assistant

We are hiring an Operations & Marketing Executive Assistant for a vacation rental and executive services company in the real estate and professional services industry. This is a part-time to full-time remote role for a USA-based company. This role is ideal for someone who is highly organized, proactive, execution-focused, and comfortable working closely with a fast-paced founder to manage day-to-day operations, marketing execution, and business priorities.

Key Responsibilities:

Manage and execute day-to-day administrative and operational tasks directly with the founder

Schedule and publish social media content using pre-built templates and tools

Coordinate content across platforms (posts, newsletters, lead magnets, articles)

Maintain and track weekly KPIs, ensuring updates are sent and followed up on

Manage and update nurture lists, including coordinating outreach and follow-ups

Assist with publishing materials (e.g., books, lead magnets) on platforms like Amazon

Coordinate with internal team members (e.g., marketing, editors, operations) to ensure alignment and execution

Organize, prioritize, and manage the founder’s task list and workflow

Conduct research and compile documents to support decision-making and projects

Prompt team members on deliverables and ensure deadlines are met

Assist with outreach coordination and basic business development support as campaigns scale

Align marketing materials with brand updates and website developments

Support content planning by organizing ideas, templates, and posting schedules

(This role is execution-focused rather than strategy-driven, with an emphasis on getting tasks done efficiently and accurately.)

Required Qualifications:

3+ years experience in an Executive Assistant, Operations Assistant, or similar role

3+ Experience supporting a founder or senior executive in a fast-paced environment

Strong organizational and task management skills

Comfortable executing marketing-related tasks (social media, content coordination, etc.)

Ability to manage multiple priorities and work independently

Strong written and verbal communication skills

High attention to detail and follow-through

Preferred Qualifications:

2 + Experience in social media management and content scheduling tools (e.g., Buffer)

Exposure to digital marketing, newsletters, and content workflows

Experience with outreach or pipeline coordination

Familiarity with AI tools or automation in marketing workflows

Basic understanding of branding and visual consistency

Experience working with remote teams

Required Skills & Tools:

Social media scheduling tools (e.g., Buffer or similar)

Google Workspace (Docs, Sheets, Drive)

Project/task management tools

Basic AI tools for content execution (prompt-based workflows)

CRM or outreach tools (nice to have)

Content publishing platforms (e.g., Amazon KDP – nice to have)

Schedule & Pay:

Part-time to full-time position; US business hours (EST)

This is a fully remote job for a USA-based company

Pay ranges from R6500 - R8000 per month, depending on experience and skill

Annual raises, bonuses, and confirmed holidays/PTO

System Requirements:

Internet speed of at least 25 Mbps

Computer with a 2.4 GHz processor or higher

8 GB of RAM or higher

Windows 10 or newer, or Mac OS X 10.10 or newer

HD 720p webcam

Headset with a microphone

Benefits:

Competitive pay rates

The company provides a US phone number and business email address

Enjoy the flexibility of working remotely, from home or any location of your choice

Eliminating commute time

Consistent work with the same clients, fostering long-term professional relationships

Opportunities for career advancement, dependent on the client

Stable work hours and consistent pay

A supportive and inclusive work environment that values diversity and individual growth

Closing Statement:

If you are a highly organized, execution-driven professional who enjoys working closely with leadership and bringing structure to fast-moving environments, we’d love to hear from you. This role offers the opportunity to play a key part in scaling operations and supporting impactful business growth.