CHERRY ASSISTANT JOBS

Legal Executive Assistant

Remote role for Cherry Assistant through Cherry Assistant.

PART TIMEAmericas (North, Central, South America)20 hrs/weekZAR 7,000 to ZAR 13,000 per month

Job Description

What this role covers

Overview:

We are hiring a Legal Executive Assistant for a solo law firm in the Legal Services (Estate Planning & Probate) industry. This is a Part-Time remote role for a US-based client. The role is focused on intake coordination, client communications, document automation and preparation, task tracking, and light content posting. 

The ideal candidate is proactive, detail-oriented, tech-savvy, and an exceptional communicator with a growth mindset.

Key Responsibilities:

  • Manage the new client intake pipeline in the CRM (e.g., Clio Grow): collect missing information, follow up with prospects/clients, and keep records current

  • Coordinate client communications via email and messaging; handle routine FAQs and information requests with professionalism

  • Prepare estate planning documents using templates (e.g., Gavel): populate data, organize files/folders, and stage drafts for attorney review

  • Support probate/succession matters with accurate data entry into document automation tools (e.g., HotDocs/AYLA) and generate first-pass forms

  • QC and proofread documents for grammar, formatting, and consistency; apply file-naming conventions and version control

  • Schedule client signings and appointments; manage calendars, confirmations, and reminders

  • Maintain task boards and workflows in Trello; provide a morning brief and daily status updates

  • Create and improve SOPs, checklists, and simple Loom/video guides to document processes

  • Distribute provided content to social channels (e.g., Facebook, YouTube, etc.); handle basic posting and scheduling

  • Coordinate light local SEO tasks (nice-to-have), such as updating business listings or collaborating with external vendors

Required Qualifications:

  • 2+ years of experience as a Legal Assistant, Executive Assistant, or similar role in a law firm or legal services environment

  • Strong client-facing communication skills with clear, articulate spoken and written English

  • Proven experience with document templates/automation and meticulous attention to detail

  • Ability to manage multiple priorities, meet deadlines, and follow structured workflows

  • High level of discretion and professionalism handling confidential client information

Preferred Qualifications:

  • Experience in estate planning and/or probate/succession processes

  • Prior work supporting a solo attorney or small firm, owning end-to-end administrative workflows

  • Familiarity with Louisiana succession terminology and forms (nice-to-have)

  • Experience creating SOPs, checklists, and simple training resources

Required Skills & Tools:

  • Clio Manage and/or Clio Grow (or similar legal CRM/Practice Management tools)

  • Gavel and/or HotDocs-based systems (e.g., AYLA) for document automation (or willingness to learn quickly)

  • Trello (or similar task/project management tools)

  • Google Workspace or Microsoft Office (Docs/Word, Sheets/Excel)

  • Social media platforms for basic content posting; familiarity with Canva or AI design tools is a plus

Schedule & Pay:

  • Part-Time position; core working hours 7:30 AM – 11:30 AM Central Time, Monday–Friday (with some flexibility)

  • Fully remote role for a United States based client

  • Pay ranges from ZAR 7,000 to ZAR 13,000 per month, depending on experience

  • Includes training support, growth potential (path to full-time over time), and long-term stability

System Requirements:

  • Internet speed of at least 20 Mbps upload and download

  • Computer with a 2.4 GHz processor or higher

  • 8 GB of RAM or higher

  • Windows 10 or newer, or Mac OS X 10.10 or newer

  • HD 720p webcam

  • Headset with microphone

Benefits:

  • Competitive pay rates

  • Consistent hours and predictable workload

  • Fully remote work with long-term potential

  • Direct collaboration with the firm owner, making a real impact

  • Supportive and inclusive work environment

  • Opportunity to grow alongside a boutique legal practice

If you are a tech-savvy, highly organized problem solver with exceptional communication skills and a desire to build seamless legal workflows in a modern, founder-led firm, we encourage you to apply and grow your career with our team!