Executive Assistant

We are hiring an Executive Assistant for a high-growth tech company in the Professional Services industry. This is a Part-Time remote role for a Europe-based client, with potential to transition to Full-Time. The role is focused on high-level executive support, including complex calendar and international travel management, stakeholder coordination, meeting preparation and follow-up, and driving structure and process in a fast-paced environment. The ideal candidate is a professionally mature, proactive, and structured individual who can think outside the box, bring immediate organization to a busy executive's life, and manage complex global logistics with empathy and foresight.

Key Responsibilities:

• Own and optimize a complex executive calendar across multiple time zones, proactively building travel buffers and recovery time

• Plan and manage end-to-end international travel (visas, flights, accommodations, ground transport, contingency plans, and detailed itineraries)

• Serve as primary liaison with internal and external stakeholders; draft, proof, and send professional communications

• Prepare executives for meetings (agendas, briefs, research, talking points) and drive follow-up actions to completion

• Manage executive inboxes, prioritize communications, and triage urgent items with sound judgment

• Build structure and processes (SOPs, checklists, templates) to increase clarity, predictability, and efficiency

• Coordinate recurring leadership rhythms: weekly reviews, pipeline/priority tracking, and status reporting

• Protect executive focus time; apply thoughtful gatekeeping and context-switch reduction techniques

• Track expenses, reconcile receipts, and support budget and vendor coordination

• Implement and optimize tools/workflows (calendaring, task/project management, documentation) and surface improvements, including light use of AI productivity tools
  

Required Qualifications:

• 3+ years supporting C-level executives in fast-paced, international environments

• Proven success with complex calendar and global travel management across time zones

• Exceptional written and verbal English communication; executive presence and discretion

• Strong judgment, prioritization, and problem-solving with a proactive, anticipatory approach

• Demonstrated ability to create structure, streamline processes, and follow through to results

Preferred Qualifications:

• Experience supporting a CEO/founder or senior leadership in consulting, technology, or high-growth settings

• Experience supporting international executives or working within a multicultural global footprint (familiarity with Spanish or European business cultures is a major plus).

• Experience working fully remotely in an asynchronous or highly dynamic team environment.
  

Required Skills & Tools:

• Google Workspace or Microsoft 365 (Calendar, Mail, Docs/Sheets)

• Slack and Zoom (or similar communication/collaboration tools)

• Project/task management and documentation tools (e.g., Asana/Trello/Notion) and comfort adapting to custom/in-house AI software

Schedule & Pay:

• Part-Time position; target 20 hours/week with 4+ hours overlap within 9:00–17:00 CET/CEST (flexibility required); potential to transition to Full-Time

• Fully remote role for a Europe-based client

• Pay ranges from ZAR 7000– ZAR 9500 per month, depending on experience

• Includes training, long-term growth potential, and a high-impact, executive-level scope of work

System Requirements:

• Internet speed of at least 20 Mbps upload and download

• Computer with a 2.4 GHz processor or higher

• 8 GB of RAM or higher

• Windows 10 or newer, or Mac OS X 10.10 or newer

• HD 720p webcam

• Headset with microphone
  

Benefits:

• Competitive pay rates

• Consistent hours and predictable workload

• Fully remote work with long-term potential

• Direct collaboration with the Founder and leadership team, making a real impact

• Supportive and inclusive work environment

• Opportunity to grow alongside the company

If you are a master organizer who thrives on bringing order to chaos, prides yourself on thinking three steps ahead, and wants to work alongside a highly personable, brilliant CEO in the cutting-edge AI space, we would love to hear from you. Apply today to become the foundational anchor our executive team needs!