Executive Assistant

We are hiring an Executive Assistant for two innovative sister companies in the Biotech and Performance Lifestyle industries. This is a Full-Time remote role supporting an executive across both ventures. This role is ideal for a proactive, "A-player" who functions as a "Right Hand," capable of moving seamlessly between business operations—like sourcing global suppliers—and high-level personal support. We are looking for someone who prides themselves on bringing order to chaos and staying two steps ahead of the executive’s needs.

Key Responsibilities:

• Business Operations & Sourcing: Source packaging and materials via platforms like Alibaba; assist in drafting and putting together scopes for upcoming business projects.

• Systems Management: Perform "digital housekeeping" by cleaning up, organizing, and maintaining Notion boards and project trackers.

• Dual-Company Admin: Manage complex calendars for two distinct brands; handle logistics such as ordering office equipment and managing business subscriptions.

• Personal Support: Manage a variety of personal tasks including booking travel, coordinating private appointments, and handling miscellaneous tasks like paying parking tickets or managing personal renewals.

• Communication & Inbox: Act as a professional gatekeeper for multiple email accounts, drafting correspondence and ensuring no critical items fall through the cracks.

Required Qualifications:

• 3–5+ years of experience in an Executive Assistant or Operations Support role.

• Proven experience supporting senior-level executives in a fast-paced or multi-business environment.

• Self-Starter Mentality: The ability to take a "brain dump" of ideas and turn them into actionable tasks with minimal supervision.

• High level of emotional intelligence and the absolute discretion required to handle sensitive personal and financial information.

Preferred Qualifications:

• Experience with Alibaba or global supply chain/packaging sourcing.

• Advanced proficiency in Notion (database management and page architecture).

• Prior experience in the biotechnology, health/wellness, or e-commerce sectors.

Required Skills & Tools:

• Project Management: Notion (Required), Asana, or Airtable.

• Communication: Google Workspace (Gmail, Calendar, Drive), Slack.

• Research/Sourcing: High proficiency in web research and vendor sourcing (Alibaba).

• Administrative Tools: DocuSign, Zoom.

Schedule & Pay:

• Full-Time position;9am to 5pm  U.S. PST.

• This is a fully remote job for a U.S.-based company.

• Pay ranges from R14 500 to R25 000 per month, depending on experience, skill level, and technical proficiency.

• Annual raises, bonuses, and confirmed holidays/PTO.

System Requirements:

• Internet speed of at least 20 Mbps

• Computer with a 2.4 GHz processor or higher

• 8 GB of RAM or higher

• Windows 10 or newer, or Mac OS X 10.10 or newer

• HD 720p webcam

• Headset with a microphone

Benefits:

• The company provides a U.S. phone number and business email address.

• Enjoy the flexibility of working remotely from home or any location of your choice.

• Consistent work with the same client, fostering a long-term professional partnership.

• Stable work hours and a supportive environment that values operational excellence.

If you are a detail-oriented professional who loves creating efficiency—whether that's optimizing a project scope or perfecting a travel itinerary—we want to hear from you. Apply today to become an integral part of these two growing ventures.