Executive Assistant

We are hiring an Executive Assistant (Operations Assistant) for a consulting and advisory company in the social impact / business operations industry. This is a part‑time remote role for a U.S.–based company. This role is ideal for someone who is highly organized, detail‑driven, proactive, and able to bring structure, consistency, and operational efficiency to a founder‑led small business.

Key Responsibilities

Executive Support

• Manage calendar, scheduling, and correspondence

• Prepare meeting agendas, take notes, and track follow‑up action items

• Serve as a point of contact with clients and external stakeholders

Documentation & Process Management

• Create, organize, and maintain clear documentation for internal processes, SOPs, and client workflows

• Ensure documentation remains current as processes evolve

• Build and maintain organized digital filing systems

Process Improvement & Automation

• Identify manual or repetitive tasks and propose/implement automation solutions (Zapier, Make, Google Workspace scripts, etc.)

• Streamline recurring operational workflows as the business scales

Operations Support

• Assist with light project management — tracking deadlines, deliverables, and client status updates

• Support invoicing, expense tracking, and budget administration

• Help manage vendor/contractor relationships

• Conduct occasional research and sourcing for business development or client HR projects

Required Qualifications

• 2 - 4 years of experience as an Executive Assistant, Operations Coordinator, or similar role

• Prior operations experience strongly preferred

• Exceptional attention to detail and follow‑through

• Strong written and verbal communication skills

• Proven ability to create clear, well‑organized documentation

• Comfort with or eagerness to learn process automation tools

• High proficiency in Google Workspace

• Discretion in handling confidential and sensitive information

• Comfortable working independently in a small, founder‑led business

Preferred Qualifications

• Research and sourcing experience (HR, recruitment, sales, or business development)

• Comfort using AI tools for drafting, research, and summarization

• Experience with project management tools (Asana, ClickUp, Notion, Monday.com)

• Familiarity with automation/no‑code tools (Zapier, Make, Airtable)

• Experience supporting a solo consultant or small business owner

Required Skills & Tools

• Google Workspace

• Project management tools (Asana, ClickUp, Notion, Monday.com)

• AI productivity tools (optional but preferred)

Schedule & Pay

• Part‑time position; 10 hours per week, Mon - Fri, U.S. business hours in the EST time zone.

• This is a fully remote job for a U.S.–based company

• Pay ranges from R3500 - R4000 p/m depending on experience and skill Annual raises, bonuses, confirmed holidays, and PTO included

System Requirements

• Internet speed of at least 20 Mbps

• Computer with a 2.4 GHz processor or higher

• 8 GB of RAM or higher

• Windows 10 or newer, or Mac OS X 10.10 or newer

• HD 720p webcam

• Headset with a microphone

Benefits

• Competitive pay rates

• Company provides a U.S. phone number and business email address

• Full remote flexibility — work from home or any location

• No commute

• Consistent work with the same clients, fostering long‑term relationships

• Opportunities for career advancement as the business grows

• Stable work hours and reliable monthly pay

• Supportive, inclusive work environment that values diversity and individual growth

If you’re a proactive, detail‑oriented professional who thrives in structured operations and enjoys supporting a founder‑led business, we’d love to consider you for this role.