Executive Assistant

We are hiring an Executive Assistant for a boutique operations agency company in the recruitment and events industry. This is a full-time remote role for a North American based company. This role is ideal for someone who is exceptionally organized, calm under pressure, proactive, and excels at keeping a fast-paced executive seamlessly on track.

Key Responsibilities:

• Coordinate complex domestic and international travel arrangements (flights, hotels, cars, Uber) and handle rapid rebooking when plans change mid-trip.

• Track and organize travel receipts and expense reports using NEAT, managing digital uploads and physical receipt photo workflows.

• Proactively manage the CEO's calendar and inbox, and make outbound calls on behalf of the CEO.

• Assist with personal logistics and tasks as needed, including scheduling medical appointments, managing passports, and handling travel documentation.

• Help coordinate scheduling for the business development and onboarding teams.

• Manage follow-ups and comprehensive task tracking to ensure nothing falls through the cracks.

Required Qualifications:

• 2+ years of Executive Assistant experience supporting a senior leader or entrepreneur.

• 2+ years of experience working with clients from the United States, UK, Canada, or Australia.

• Exceptional organizational skills, strong attention to detail, and a calm, fast-on-your-feet approach to problem-solving.

• Must speak and write fluent English with strong written and verbal communication skills.

• Demonstrated alignment with our SCORE Values: Solution-focused, Curiosity, Ownership, Resourcefulness, and Excellence.

Preferred Qualifications:

• Experience tracking expenses and receipts using NEAT or similar tools.

• Conversational or fluent Spanish language skills are a plus, though not required.

• Tech-savvy mindset with experience utilizing various CRM tools and AI tools.

Required Skills & Tools:

• Microsoft 365 (Outlook, Teams, OneDrive, Office 360)

• CRM Platforms

• Expense Tracking Tools (e.g., NEAT)

• AI Productivity Tools

Schedule & Pay:

• Full-time position; standard operational hours in the North American time zones.

• This is a fully remote job for a North American based company.

• Pay ranges from ZAR 14 000 - ZAR 18 000 , depending on experience and skill.

• Annual raises, performance bonuses (at company discretion), and confirmed holidays/PTO.

System Requirements:

• Internet speed of at least 20 Mbps download / 20 Mbps upload (with a reliable backup connection).

• Computer with an Intel Core 8th generation processor (or AMD Ryzen 2000 series) or higher.

• 8 GB of RAM or higher.

• Windows 11 or newer, or macOS 13 or newer.

• Working HD 720p webcam.

• Headset with a microphone.

Benefits:

• Immediate Perks: 7 paid company holidays and a supportive, inclusive work environment featuring monthly social events, game nights (with cash prizes), and bi-monthly team training.

• After 3 Months: 10 days PTO, 3 sick days, 1 local holiday choice per year, a $100/year professional development allowance, and a one-time $50 workspace reimbursement.

• After 1 Year: Healthcare reimbursement up to $50/month, an additional one-time $50 workspace reimbursement, and eligibility for a possible year-end bonus.

• The company provides a US phone number and business email address.

• Enjoy the flexibility of working remotely from home or any location of your choice, completely eliminating commute time.

• Consistent work with the same clients, fostering long-term professional relationships and opportunities for career advancement.

If you think that you are qualified and ready to bring your high-level organizational skills to a dynamic team, please fill out our application form. We look forward to reviewing your background. Talk to you soon, and come join our team!