Executive Assistant

We are hiring an Executive Assistant for a mission-driven community finance organization (CDFI) in the Financial Services / Community Development industry. This is a Part-Time remote role for a U.S.-based client. The role is focused on executive support, calendar and inbox management, conference and fundraising follow-up outreach, CRM/task coordination, and weekly reporting/meeting prep. 

The ideal candidate is proactive, highly organized, an excellent written communicator, culturally competent, and comfortable building light process/SOPs to drive clarity and follow-through.

Key Responsibilities:

- Manage complex executive calendaring, scheduling, and meeting confirmations across time zones

- Draft and send high-quality follow-up emails to contacts met at conferences; coordinate next steps and scheduling

- Support foundation/fundraising outreach (light research, contact organization, email outreach, and scheduling)

- Maintain and update CRM/contact lists; log interactions and track status to drive timely follow-ups

- Compile weekly briefings: who the executive is meeting, context, objectives, and prep materials

- Organize and update tasks in project management tools; produce weekly status and priorities reports

- Draft, proofread, and format professional correspondence and light documents as needed

- Capture meeting notes and action items; ensure owners, due dates, and follow-through

- Coordinate travel logistics and itineraries when needed; maintain preferences and documentation

- Create and refine simple SOPs/checklists to improve repeatable workflows

Required Qualifications:

- 3+ years of experience as an Executive Assistant or Administrative Assistant supporting senior leadership

- 3+ years of experience in calendar management, meeting coordination, and professional email communication

- 2+ years of experience managing outreach and follow-ups using a CRM or structured tracking method

- Strong organization, attention to detail, and ability to prioritize in a fast-moving environment

- High level of professionalism, discretion, and cultural sensitivity working with diverse communities

Preferred Qualifications:

- Experience in community development finance, impact investing, philanthropy, or nonprofit fundraising ops

- Background supporting executives who speak at conferences and manage extensive partner networks

- Familiarity with grant cycles, foundation outreach, or donor relations is a plus

Required Skills & Tools:

- Google Workspace (Gmail, Calendar, Drive, Docs/Sheets)

- Project management tools (e.g., Asana, Trello, or ClickUp)

- CRM or databases (e.g., HubSpot, Airtable, or Streak)

- Zoom or Google Meet for meetings; Slack or similar for internal comms

- Strong writing, proofreading, and research skills

Schedule & Pay:

- Part-Time position; 20 hours per week with core overlap 9:00 AM–2:00 PM Pacific Time (Mon–Fri)

- Fully remote role for a United States based client

- Pay ranges from R6,000 - R9,500  (depending on experience) 

- Includes onboarding support, training resources, and growth potential with a long-term engagement

System Requirements:

- Internet speed of at least 25 Mbps upload and download 

- Computer with a 2.4 GHz processor or higher

- 8 GB of RAM or higher

- Windows 10 or newer, or Mac OS X 10.10 or newer

- HD 720p webcam

- Headset with microphone

Benefits:

- Competitive pay rates

- Consistent hours and predictable workload

- Fully remote work with long-term potential

- Direct collaboration with the Founder/Executive Director, making a real impact

- Supportive and inclusive work environment

- Opportunity to grow alongside a mission-driven community finance program

If you are a highly organized Executive Assistant who enjoys creating structure, managing follow-up, and supporting a mission-driven leader, we would love to hear from you. This role offers meaningful work, and the opportunity to grow alongside an organization making a real impact. Apply today to take the next step in your remote career.