Digital Sales & Operations Assistant

We are hiring a Digital Sales & Operations Assistant for an automotive service company in the detailing and ceramic coating industry. This is a part-time remote role for a U.S.-based company. This role is ideal for a tech-savvy, highly organized professional who thrives on variety—expertly balancing behind-the-scenes administrative tasks with responsive, polished client communication via phone and text.

Key Responsibilities:

• Handle administrative tasks including processing warranty claims and general branch administration

• Respond to inbound customer inquiries through phone calls, text messaging, and digital communication channels

• Send pre-built service estimates, pricing templates, and invoices to potential and current customers

• Guide customers through the process from initial inquiry to appointment booking and scheduling

• Manage and organize leads within the company CRM system

• Follow established workflows and messaging templates to ensure consistent communication

• Respond quickly to incoming inquiries and maintain ongoing conversations with prospects

• Answer incoming phone calls when needed and collect customer information

• Provide basic service information and assist customers with booking appointments

• Maintain accurate records of customer interactions and updates in the CRM

• Collaborate with the internal team to ensure smooth scheduling and customer experience

• Monitor ongoing conversations with prospects who may take days or weeks to book services

Required Qualifications:

• 2+ years of experience in customer service, sales support and administrative support

• 2+ years experience using CRM or shop management platforms

• Familiarity with appointment scheduling and lead management processes

• Strong written communication skills for text-based customer interactions

• Ability to follow established processes and workflows

• Strong multitasking and organization skills to balance administrative workflows with client support

• Ability to work independently in a remote environment

• Comfortable working with inbound leads and managing multiple conversations simultaneously

Preferred Qualifications:

• 2+ years experience in automotive services, detailing, or service-based businesses

• Conservative Brand Alignment: The ideal candidate understands and respects a traditional corporate/family culture.

Required Skills & Tools:

• Shopmonkey or similar shop management software

• Basic CRM management and lead tracking (GoHighLevel, or similar)

• Text messaging and digital communication tools

• Google Workspace (Docs, Sheets, Gmail)

• Fast typing and efficient computer navigation

Schedule & Pay:

• Part-time position; U.S.-business hours in the Pacific Time Zone (9:00am - 1:00pm)

• This is a fully remote job for a U.S.-based company

• Pay ranges from R7,000 to R8,500 per month.

• Annual raises, confirmed holidays, and PTO.

System Requirements:

• Internet speed of at least 20 Mbps

• Computer with a 2.4 GHz processor or higher

• 8 GB of RAM or higher

• Windows 10 or newer, or Mac OS X 10.10 or newer

• HD 720p webcam

• Headset with a microphone

• Dual monitors

Benefits:

• Competitive pay rates

• The company provides a US phone number and business email address

• Enjoy the flexibility of working remotely, from home or any location of your choice

• Eliminating commute time

• Consistent work with the same clients, fostering long-term professional relationships

• Opportunities for career advancement, dependent on the client

• Stable work hours and consistent pay

• A supportive and inclusive work environment that values diversity and individual growth

If you are a motivated and tech-savvy communicator who enjoys helping customers and managing digital operations in a fast-paced environment, we encourage you to apply and become part of a growing team.