Administrative Assistant

We are hiring an Administrative Assistant for a founder-led wellness coaching company in the Health & Wellness industry. This is a Part-Time remote role for a UK-based client. The role is focused on operational administration, CRM automations, and AI-assisted content and course implementation so the founder can focus on creation and delivery. This role is ideal for a highly organized, tech-savvy, and assertive individual who can take the lead on administration and systems management, allowing the founder to focus on creative content and business growth.

Key Responsibilities:

• Convert provided materials into publish-ready assets (blogs, newsletters, course modules, workbooks) using AI tools and light copyediting while maintaining brand voice.

• Repurpose content and schedule posts across platforms (Instagram, LinkedIn, TikTok) via GoHighLevel’s social planner or similar tools; coordinate basic community replies as needed.

• Set up, maintain, and optimize workflows in GoHighLevel: pipelines, automations, email/SMS campaigns, landing pages, funnels, forms, tags, and course areas.

• Own weekly planning and task management: run a Monday morning UK-time check-in, prepare to-do lists, track tasks, and provide timely status updates; host a midweek sync.

• Provide general administrative support: inbox and calendar management, client scheduling, event logistics, file organization in Google Drive, meeting notes, and SOP documentation.

• Maintain accurate records, trackers, and simple performance reports; proactively flag risks, dependencies, and information needs.

• Collaborate with the founder to prioritize workload, request inputs, and keep initiatives moving to deadlines.

Required Qualifications:

• 2+ years of experience as a Virtual Assistant or Operations/Admin Assistant in a digital-first environment (coaching, wellness, education or similar).

• 1 year of experience with GoHighLevel (or comparable CRM/marketing automation platforms) including building automations and funnels.

• Proficiency using AI content tools (e.g., ChatGPT) to draft, refine, and repurpose copy for blogs, newsletters, and course materials.

• Excellent written and verbal English communication; confident, proactive, and assertive with strong follow-through and feedback responsiveness.

• Exceptional organization, time management, and attention to detail; able to manage multiple priorities and meet deadlines.

• Comfortable with social media scheduling and content repurposing; basic copyediting and proofreading skills.

• Ability to work remotely with high reliability and professionalism; availability for Monday morning UK-time check-ins and midweek collaboration.

Preferred Qualifications:

• Experience in the health, wellness, or coaching space.

• Demonstrated experience creating and launching online courses within GoHighLevel.

• Basic design skills in Canva; familiarity with email marketing and SEO best practices.

Required Skills & Tools:

• GoHighLevel (CRM, automations, funnels, email, courses)

• Google Workspace (Gmail, Calendar, Docs, Sheets, Drive)

• Canva

• AI tools (e.g., ChatGPT) for content generation and repurposing

• Social media scheduling tools (GoHighLevel Social Planner, Later, Buffer, or similar)

• Project/task management tools (Asana, Trello, Notion, or similar)

Schedule & Pay:

• Part-Time position; 10hours a week - preferred split of 5 hours on Mondays and 5 hours on Wednesdays (UK Timezone).

• Fully remote role for a UK-based client

• Pay ranges from R3 200 - R4 500 per/month

• Includes onboarding support, access to training resources (including AI best practices), and growth potential as the business scales.

System Requirements:

• Internet speed of at least 20 Mbps upload and download

• Computer with a 2.4 GHz processor or higher

• 8 GB of RAM or higher

• Windows 10 or newer, or Mac OS X 10.10 or newer

• HD 720p webcam

• Headset with microphone

Benefits:

• Competitive pay rates

• Consistent hours and predictable workload

• Fully remote work with long-term potential

• Direct collaboration with the founder, making a real impact

• Supportive and inclusive work environment

• Opportunity to grow alongside a scaling wellness coaching company

If you are a highly organized, proactive, tech-savvy individual who is comfortable working with marketing automation and AI tools - we would love to meet you. Join the team and help us support small businesses!