Accountant & Administrative Assistant

Overview:

We are hiring an Accountant & Administrative Assistant for a small, growing company in the construction industry. This is a full-time remote role for a United Kingdom based client. The role is focused on day-to-day bookkeeping, job-cost tracking, KPI and timekeeping oversight, invoicing/quoting, and general admin support. The ideal candidate is detail-oriented, highly organized, proactive, and confident working with spreadsheets, numbers, and remote collaboration tools.

Key Responsibilities:

• Maintain accurate job costing by tracking labor hours, materials, and expenses across active projects

• Extract time and attendance data from a workforce management tool (e.g., Connecteam) and reconcile with project/job trackers

• Capture and reconcile receipts and expenses submitted via messaging channels (e.g., WhatsApp) into Excel-based trackers

• Prepare and distribute monthly financial summaries, job cost reports, and cashflow updates

• Monitor and report on staff KPIs; flag exceptions and trends to management

• Create, send, and follow up on invoices and quotes; support AR follow-up and collections

• Maintain and update CRM records for jobs, clients, and quotes

• Perform general administrative tasks, document management, and basic data cleanup

• Collaborate with site operatives and leadership to clarify discrepancies and ensure data completeness

• Proactively suggest improvements to templates, trackers, and workflows to increase accuracy and efficiency

Required Qualifications:

• 2+ years of experience in bookkeeping, accounting support, or administrative roles with strong numerical accuracy

• Demonstrated experience with timekeeping/job-cost tracking and invoice/quote administration

• Advanced proficiency with Microsoft Excel (or Google Sheets), including data entry, reconciliation, and basic reporting

• Excellent written and verbal English communication skills; able to chase invoices and clarify data professionally

• High attention to detail, integrity, and confidentiality when handling financial information

Preferred Qualifications:

• Experience in the Construction industry or project-based environments

• Familiarity with workforce management/time-tracking tools (e.g., Connecteam) and CRM platforms

• Knowledge of UK-based invoicing practices and terminology

Required Skills & Tools:

• Microsoft Excel or Google Sheets (advanced)

• Connecteam or similar time-tracking/workforce management software

• CRM and communication tools (e.g., WhatsApp, email)

Schedule & Pay:

• Full-Time position; 9:00 a.m. – 5:00 p.m. UK (GMT/BST), Monday to Friday

• This is a fully remote job for a United Kingdom based company.

• Pay ranges from R11,200- R17,000 per month, depending on experience and skill.

• Annual salary reviews, performance-based bonuses, and paid holidays/PTO.

System Requirements:

• Internet speed of at least 20 Mbps upload and download

• Computer with a 2.4 GHz processor or higher

• 8 GB of RAM or higher

• Windows 10 or newer, or Mac OS X 10.10 or newer

• HD 720p webcam

• Headset with microphone

Benefits:

• Competitive pay rates

• Consistent hours and predictable workload

• Fully remote work with long-term potential

• Direct collaboration with the founders and operations team, making a real impact

• Supportive and inclusive work environment

• Opportunity to grow alongside a rapidly expanding construction company

Ready to Apply?

If you are a detail-oriented bookkeeping professional who enjoys combining finance, administration, and operational support in a fast-paced construction business, we'd love to hear from you. Apply today and become an important part of a growing team where your work will directly contribute to the company's continued success.