QuickBooks Bookkeeper Assistant

We are hiring a QuickBooks Bookkeeper Assistant for a property management accounting company in the real estate and community association management industry. This is a part-time remote role for a USA–based company. This role is ideal for someone who is detail-oriented, highly organized, and experienced in managing full-cycle bookkeeping across multiple entities, with strong communication skills and the ability to work independently in a fast-paced environment.

Key Responsibilities:

• Manage daily financial operations across multiple entities using QuickBooks, Caliber, and FrontSteps

• Handle accounts receivable, including posting payments, resolving discrepancies, and tracking delinquencies

• Manage accounts payable, including reviewing invoices and processing vendor payments

• Perform regular bank reconciliations and resolve discrepancies

• Prepare monthly financial reports (Balance Sheet, Income Statement, General Ledger)

• Support property managers, homeowners, and vendors with financial queries

• Compile financial reports for board meetings and provide insights on budgets and delinquencies

• Create invoices and track payments for multiple businesses

• Maintain accurate financial records and ensure timely processing of all transactions

Required Qualifications:

• 3 + years of proven experience as a Bookkeeper or Accountant (property management or HOA experience preferred)

• 3+ years of experience and strong knowledge of full-cycle accounting (AP, AR, reconciliations, financial reporting)

• 1 + years of experience working remotely and independently

• 1+ years of experience using QuickBooks (essential)

• Experience managing multiple accounts/entities simultaneously

• High attention to detail and accuracy

• Strong problem-solving and analytical skills

• Excellent communication and stakeholder management skills

• Ability to work independently in a remote environment

Preferred Qualifications:

• Experience with HOA/property management accounting

• Familiarity with Caliber and FrontSteps software

• Experience coordinating with property managers and boards

• Knowledge of collections processes within property management

Required Skills & Tools:

• QuickBooks (essential)

• Caliber Software

• FrontSteps

• Microsoft Excel / Google Sheets

• Online banking platforms

• Strong reconciliation and reporting skills

Schedule & Pay:

• Part-time (20 hours per week) transitioning to full-time (40 hours per week); Eastern Time Zone

• This is a fully remote job for a USA-based company

• Pay ranges from R6500 - R8000 per month, depending on experience and skill

• Annual raises, bonuses, and confirmed holiday PTO

System Requirements:

• Internet speed of at least 25 Mbps

• Computer with a 2.4 GHz processor or higher

• 8 GB of RAM or higher

• Windows 10 or newer, or Mac OS X 10.10 or newer

• HD 720p webcam

• Headset with a microphone

Benefits:

• Competitive pay rates

• The company provides a US phone number and business email address

• Enjoy the flexibility of working remotely, from home or any location of your choice

• Eliminating commute time

• Consistent work with the same clients, fostering long-term professional relationships

• Opportunities for career advancement, dependent on the client

• Stable work hours and consistent pay

• A supportive and inclusive work environment that values diversity and individual growth

If you are a detail-driven accounting professional with strong organizational skills and experience managing multiple financial workflows, we would love to hear from you. Join a growing team where your expertise will play a key role in maintaining financial accuracy and supporting property management operations.