Remote Office Administrator

We are hiring a Remote Office Administrator (Scholarship & Enrollment) for a private K–8 school company in the Education industry. This is a PART-TIME remote role for a Miami, Florida based company. This role is ideal for someone who is highly organized, detail-oriented, deadline-driven, discreet with sensitive data, tech-savvy, process-oriented, a proactive communicator, and bilingual (English/Spanish) strongly preferred.

Key Responsibilities:

• Workflow Management: Manage end-to-end scholarship application workflows (e.g., Step Up for Students): create parent accounts, maintain credentials, upload required documents, and track acceptance, enrollment, invoicing, and parent approval steps.

• Subsidy Administration: Administer Early Learning Coalition (ELC) renewals: build and maintain a shared tracker (Google Sheets), monitor expirations, send reminders, collect paperwork, submit renewals, and confirm approvals.

• Data & Document Security: Receive, organize, and securely handle sensitive documents (e.g., birth certificates, pay stubs, IDs) using consistent file naming and storage practices while maintaining strict confidentiality.

• Portal & Access Coordination: Coordinate two-factor authentication (2FA) access to portals in collaboration with on-site staff; schedule login windows and maintain secure credential logs.

• Reporting & Tracking: Maintain real-time dashboards and weekly reports on student status; flag blockers and escalate issues promptly.

• Stakeholder Communication: Communicate clearly with school staff and, when needed, parents via email, phone, and video; provide step-by-step instructions and updates.

• Process Optimization: Create and refine SOPs, checklists, and templates to improve accuracy, speed, and compliance across all processes.

• Operational Support: Perform related administrative tasks as assigned to support school operations.

Required Qualifications:

• 3+ years of administrative support, document control, or data-entry experience with high accuracy.

• Proven experience managing online application/portal workflows and meeting strict deadlines.

• Advanced proficiency with Google Workspace (Sheets, Drive, Docs, Gmail); comfortable building trackers and reports.

• Excellent written and verbal communication in English and Spanish; professional, service-oriented demeanor.

• Demonstrated discretion handling sensitive PII; able to pass a background check.

Preferred Qualifications:

• Experience in K–12 administration, admissions, financial aid, or nonprofit grants management.

• Familiarity with Florida Step Up for Students and Early Learning Coalition (ELC) portals and processes.

• Bilingual English/Spanish for parent-facing communication when needed.

Required Skills & Tools:

• Google Workspace (Drive, Sheets, Docs, Gmail, Calendar)

• PDF and scanning tools (e.g., Adobe Acrobat, scanner apps) for compiling and preparing submissions

• Web-based portals (e.g., Step Up/ELC) and tracking tools (Google Sheets; familiarity with Trello/Asana a plus)

Schedule & Pay:

• PART TIME position; 9:00 AM–5:00 PM in the Eastern Time (EST) time zone

• This is a fully remote job for a Miami, Florida based company

• Pay ranges from USD $430 to USD $600 per Month, depending on experience and skill

• Annual raises, bonuses, confirmed holidays PTO, role-specific training on portals, and long-term growth potential

System Requirements:

• Internet speed of at least 20 Mbps

• Computer with a 2.4 GHz processor or higher

• 8 GB of RAM or higher

• Windows 10 or newer, or Mac OS X 10.10 or newer

• HD 720p webcam

• Headset with a microphone

Benefits:

• Competitive pay rates

• The company provides a US phone number and business email address

• Enjoy the flexibility of working remotely, from home or any location of your choice

• Eliminating commute time

• Consistent work with the same clients, fostering long-term professional relationships

• Opportunities for career advancement, dependent on the client

• Stable work hours and consistent pay

• A supportive and inclusive work environment that values diversity and individual growth

• Direct collaboration with the school leadership team, making a real impact

If you are a detail-oriented professional passionate about education operations and looking for a stable, long-term remote opportunity, we would love to hear from you. Apply today to join our dedicated team and make a meaningful impact on our school community!