Executive Personal Assistant

We are hiring an Executive Personal Assistant for a dynamic client, currently overseeing multiple international initiatives. This role is ideal for someone who is professionally mature, tech-savvy, and proactive, with the ability to build systems and support global initiatives as the business scale.

Key Responsibilities:

• Provide high-level executive personal assistant support

• Manage complex executive calendaring, scheduling, and meeting confirmations across time zones

• Draft and send high-quality follow-up emails to contacts met at conferences; coordinate next steps and scheduling.

• Support foundation/fundraising outreach (light research, contact organization, email outreach, and scheduling)

• Draft, proofread, and format professional correspondence and light documents as needed

• Capture meeting notes and action items; ensure owners, due dates, and follow-through

• Coordinate travel logistics and itineraries when needed; maintain preferences and documentation

• Build, maintain, and optimize internal systems and workflows to improve efficiency.

Required Qualifications:

• 2+ years proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.

• 1+ years proven experience supporting outreach and follow-up initiatives.

• Exceptional organizational skills and the ability to manage multiple tasks independently.

• Strong professional communication skills for client outreach and internal collaboration.

• Experience working in a remote, global environment.

Preferred Qualifications:

• Background in system building or process improvement for growing businesses.

• Prior experience working with or facilitating outreach / professional communication to international clients (with a focus on the GCC region)

• Previous experience supporting executives in international markets.

Required Skills & Tools:

• Communication: Strong and effective verbal and written communication skills.

• Project Management: Trello, Asana, or Notion

• Productivity: Google Workspace (Docs, Sheets, Calendar) or Microsoft 365

Schedule & Pay:

• Part-time position; 10 hours per week in the SAST time zone. 2-hour block between 8:30am - 12:30pm SAST.

• 6-month contract with potential for extension.

• Pay R3500 - 4500

• Annual raises, bonuses, confirmed holidays, and PTO are applicable.

System Requirements:

• Internet speed of at least 20 Mbps.

• Computer with a 2.4 GHz processor or higher.

• 8 GB of RAM or higher.

• Windows 10 or newer, or Mac OS X 10.10 or newer.

• HD 720p webcam.

• Headset with a microphone.

Benefits:

• Competitive pay rates.

• Enjoy the flexibility of working remotely, from home or any location of your choice.

• Eliminating commute time.

• Opportunities for career advancement, dependent on the client.

• Stable work hours and consistent pay.

• A supportive and inclusive work environment that values diversity and individual growth.

If you are a self-starter who thrives on organization and is ready to act as a right-hand partner in a growing global business, we encourage you to apply and help us build the future of our operations.