Executive Assistant

We are hiring an Executive Assistant for a solopreneur consulting/coaching company in the Professional Services industry. This is a Full-Time remote role for a US-based client. The role is focused on end-to-end practice operations, client communications, invoicing, CRM/project management, and nationwide workshop/event logistics with light marketing support. The ideal candidate is someone who is a proactive, detail-obsessed critical thinker, and a systems-driven professional capable of seamlessly managing business operations, client experiences, and national workshop marketing/logistics while anticipating the owner's needs.

Key Responsibilities:

• Manage executive inbox and calendar; schedule and confirm meetings with clients and prospects

• Serve as primary point of contact for client communications and inquiries, ensuring timely, professional responses

• Maintain and update CRM/project management boards (monday.com) and ensure tasks, timelines, and follow-ups are accurate

• Create, send, and track invoices; record expenses and mileage; reconcile payments and follow up on overdue invoices (QuickBooks or similar)

• Plan and coordinate ~20 workshops/events annually, including venue sourcing, contracts, AV/catering, travel/lodging, and day-of run-of-show

• Manage attendee registrations, communications, and pre-/post-event materials; provide remote day-of support and troubleshooting

• Coordinate ordering, production, and shipment of training materials and supplies to event locations

• Produce light marketing and event collateral in Canva; support email announcements and reminders

• Prepare reports, dashboards, and simple KPIs related to pipeline, events, budgets, and operations

• Document SOPs, continuously improve processes, and proactively anticipate next steps and needs

  
  

Required Qualifications:

• 3+ years of combined experience in executive assistance, operations, and/or event coordination within a professional services environment

• 2+ years experience handling basic invoicing, expense tracking, and client billing procedures.

• Proven track record managing calendars, client communications, and end-to-end logistics with minimal oversight

• Hands-on experience supporting workshops, seminars, or corporate events (venue/vendor coordination, timelines, materials)

• Exceptional written and verbal English communication; strong attention to detail and follow-through

• High ownership mindset with the ability to anticipate needs, make decisions, and solve problems proactively
  

Preferred Qualifications:

• Experience in consulting/coaching, professional training, or similar client-facing environments

• Experience working in a blended role such as Executive Assistant, Operations Manager, Practice Manager, or Event Coordinator.

• Familiarity with invoice management and basic expense tracking (QuickBooks or similar)

• Basic design skills in Canva and exposure to email marketing or registration tools

Required Skills & Tools:

• Google Workspace (Gmail, Calendar, Drive, Docs, Sheets, Slides)

• monday.com or similar CRM/project management platform

• QuickBooks or similar invoicing/expense tools

• Design & Content tools (Canva, LinkedIn, etc.)

Schedule & Pay:

• Full-Time position; Monday–Friday, either 8:00am–5:00pm EST or 9:00am–6:00pm. EST

• Fully remote role for a US-based client

• Pay ranges from ZAR 19 000 - ZAR 25 000

• Includes training, growth potential, and the opportunity to develop long-term with the client
  

System Requirements:

• Internet speed of at least 20 Mbps upload and download

• Computer with a 2.4 GHz processor or higher

• 8 GB of RAM or higher

• Windows 10 or newer, or Mac OS X 10.10 or newer

• HD 720p webcam

• Headset with microphone

Benefits:

• Competitive pay rates

• Consistent hours and predictable workload

• Fully remote work with long-term potential

• Direct collaboration with the Founder/Coach, making a real impact

• Supportive and inclusive work environment

• Opportunity to grow alongside a national workshop program and consulting practice

If you are a solutions-oriented executor who thrives in autonomy, possesses a high sense of urgency, and wants to act as a true strategic right hand rather than a traditional paper-pusher, we want to hear from you. Apply today to help shape and scale our growing practice!