Job Description
What this role covers
We are hiring a Virtual Assistant for a founder-led wellness coaching company in the Health & Wellness industry. This is a Part-Time remote role for a UK-based client. The role is focused on operational administration, CRM automations, and AI-assisted content and course implementation so the founder can focus on creation and delivery. This role is ideal for a highly organized, tech-savvy, and assertive individual who can take the lead on administration and systems management, allowing the founder to focus on creative content and business growth.
Key Responsibilities:
- Convert provided materials into publish-ready assets (blogs, newsletters, course modules, workbooks) using AI tools and light copyediting while maintaining brand voice.
- Repurpose content and schedule posts across platforms (Instagram, LinkedIn, TikTok) via GoHighLevel’s social planner or similar tools; coordinate basic community replies as needed.
- Set up, maintain, and optimise workflows in GoHighLevel: pipelines, automations, email/SMS campaigns, landing pages, funnels, forms, tags, and course areas.
- Own weekly planning and task management: run a Monday morning UK-time check-in, prepare to-do lists, track tasks, and provide timely status updates; host a midweek sync.
- Provide general administrative support: inbox and calendar management, client scheduling, event logistics, file organization in Google Drive, meeting notes, and SOP documentation.
- Maintain accurate records, trackers, and simple performance reports; proactively flag risks, dependencies, and information needs.
- Collaborate with the founder to prioritize workload, request inputs, and keep initiatives moving to deadlines.
Required Qualifications:
- 2+ years of experience as a Virtual Assistant or Operations/Admin Assistant in a digital-first environment (coaching, wellness, education or similar).
- 1 year of experience with GoHighLevel (or comparable CRM/marketing automation platforms) including building automations and funnels.
- Proficiency using AI content tools (e.g., ChatGPT) to draft, refine, and repurpose copy for blogs, newsletters, and course materials.
- Excellent written and verbal English communication; confident, proactive, and assertive with strong follow-through and feedback responsiveness.
- Exceptional organization, time management, and attention to detail; able to manage multiple priorities and meet deadlines.
- Comfortable with social media scheduling and content repurposing; basic copyediting and proofreading skills.
- Ability to work remotely with high reliability and professionalism; availability for Monday morning UK-time check-ins and midweek collaboration.
Preferred Qualifications:
- Experience in the health, wellness, or coaching space.
- Demonstrated experience creating and launching online courses within GoHighLevel.
- Basic design skills in Canva; familiarity with email marketing and SEO best practices.
Required Skills & Tools:
- GoHighLevel (CRM, automations, funnels, email, courses)
- Google Workspace (Gmail, Calendar, Docs, Sheets, Drive)
- Canva
- AI tools (e.g., ChatGPT) for content generation and repurposing
- Social media scheduling tools (GoHighLevel Social Planner, Later, Buffer, or similar)
- Project/task management tools (Asana, Trello, Notion, or similar)
Schedule & Pay:
- Part-Time position; 10hours a week -preferred split of 5 hours on Mondays and 5 hours on Wednesdays (UK Timezone).
- Fully remote role for a UK-based client
- Pay ranges from R3 200 - R4 500
- Includes onboarding support, access to training resources (including AI best practices), and growth potential as the business scales.
System Requirements:
- Internet speed of at least 20 Mbps upload and download
- Computer with a 2.4 GHz processor or higher
- 8 GB of RAM or higher
- Windows 10 or newer, or Mac OS X 10.10 or newer
- HD 720p webcam
- Headset with microphone
Benefits:
- Competitive pay rates
- Consistent hours and predictable workload
- Fully remote work with long-term potential
- Direct collaboration with the founder, making a real impact
- Supportive and inclusive work environment
- Opportunity to grow alongside a scaling wellness coaching company
If you are a highly organised, proactive, tech-savvy individual who is comfortable working with marketing automation and AI tools - we would love to meet you. Join the team and help us support small businesses!