Event Operations & Administrative Coordinator

We are hiring a Event Operations & Administrative Coordinator (Hospitality) for a hospitality venue company in the hospitality and events industry. This is a part-time remote role for a United Kingdom-based company.

This role is ideal for someone who is highly organized, detail-oriented, and proactive, with strong communication skills and the ability to manage schedules, coordinate staff, and support fast-paced event operations with accuracy and consistency.

Key Responsibilities:

• Manage calendars, schedule meetings, and coordinate weekly planning sessions with leadership

• Compile, finalize, and distribute weekly event schedules to staff

• Create and send detailed event call sheets, including timelines, roles, and assignments

• Capture meeting notes, track action items, and ensure timely follow-ups

• Manage shared inboxes: triage emails, draft responses, and maintain inbox organization

• Coordinate staff communications and respond to schedule-related queries

• Maintain staff rosters, availability trackers, and shift updates

• Prepare and maintain spreadsheets, reports, and documentation in shared drives

• Conduct weekly checks to ensure full staff coverage for upcoming events

• Organize digital files, templates, and documentation for repeatable processes

• Provide end-of-week summaries to leadership outlining completed and pending tasks

• Liaise with the Director to prioritize tasks and resolve scheduling or operational conflicts

Required Qualifications:

• 2+ years of experience as a Operations Assistant, Administrative Assistant, or Executive Assistant

• Proven experience managing calendars, inboxes, and team coordination

• Strong organizational skills with high attention to detail and accuracy

• Ability to work consistently during UK morning hours (GMT/BST)

• Excellent written and verbal English communication skills

• Self-starter with the ability to work independently in a remote environment

Preferred Qualifications:

• Experience in hospitality, events, nightlife, or shift-based environments

• Familiarity with creating event call sheets or operational briefs

• Experience supporting distributed teams or remote staff coordination

• Exposure to internal communication tools such as Slack or WhatsApp

• Basic reporting and documentation experience

Required Skills & Tools:

• Google Workspace / Microsoft 365

• Google Calendar or Microsoft Outlook

• Internal communication tools (e.g., Slack, WhatsApp)

Schedule & Pay:

• Part-time position; 20 hours per week, Monday to Friday

• Working hours aligned with UK mornings (approximately 9:00–12:00 GMT/BST)

• This is a fully remote role for a U.K-based company

• Pay ranges from R7, 000 - R8,000, depending on experience and skill

• Includes opportunities for annual raises, performance bonuses, and paid time off aligned with company policy

System Requirements:

• Internet speed of at least 20 Mbps

• Computer with a 2.4 GHz processor or higher

• 8 GB of RAM or higher

• Windows 10 or newer, or Mac OS X 10.10 or newer

• HD 720p webcam

• Headset with a microphone

Benefits:

• Competitive pay rates

• The company provides a US phone number and business email address

• Enjoy the flexibility of working remotely, from home or any location of your choice

• Eliminate commute time

• Consistent work with the same client, fostering long-term professional relationships

• Opportunities for career advancement, dependent on performance and client needs

• Stable work hours and reliable pay

• A supportive and inclusive work environment that values diversity and individual growth

If you thrive in structured, fast-paced environments and enjoy being the organizational backbone of a team, we’d love to hear from you. This is an excellent opportunity to grow within the hospitality and events space while working closely with an experienced leadership team in a fully remote setting.