Property Management Assistant

We are seeking a highly organised, results-driven Property Management Assistant to manage leasing and operational coordination for approximately 15 residential properties for a U.S.-based firm. This role covers both rental property management and house-flip project coordination and is best suited for someone who thrives in fast-paced, hands-on environments.

The position focuses on tenant communication, leasing workflows, inspections, repair coordination, and flip-related property operations. The ideal candidate can work independently without hand-holding, manage volume and multiple priorities, and operate with a proactive, ownership-driven mindset.

Strong knowledge of construction materials is very strongly preferred.

Key Responsibilities:

Leasing & Tenant Coordination:

• Advertise homes for rent.

• Respond promptly to tenant enquiries via text, email, and phone (primarily text).

• Pre-qualify prospective tenants.

• Set up and coordinate property viewings using group chats.

• Coordinate viewings with the on-site / underground property manager.

• Follow up with tenants after viewings.

• Process rental applications.

• Organise, sign, and manage leases.

• Coordinate deposits, move-ins, and move-outs.

• Handle ongoing tenant enquiries throughout the lease lifecycle.

Property Operations & Maintenance:

• Coordinate repairs and ongoing maintenance.

• Organise routine, move-in, move-out, and flip-related inspections.

• Coordinate purchase of repair materials for handymen and contractors.

• Work closely with contractors and service providers to ensure timely completion of work.

House Flip & Project Support:

• Support property operations for house-flip projects.

• Coordinate repairs and renovations.

• Order materials and supplies for renovation projects.

• Track tasks, timelines, and readiness for sale or rent.

• Support inspections and property readiness milestones.

Tracking & Systems:

• Create and maintain spreadsheets and tracking systems.

• Check that rent is received (not responsible for rent collection or banking reconciliation).

• Use Asana to manage tasks, timelines, and operational workflows.

Required Qualifications:

• 2+ years experience in property management, leasing coordination, or property operations

• 2+ years experience in setting up and coordinating property viewings

• Strong knowledge of construction materials

• Proven experience coordinating property maintenance.

• Proven experience handling tenant inquiries and move-ins/outs.

• Strong understanding of rural West Virginia culture, tenant expectations, communication style, and local norms.

• Strong working knowledge of Asana

• Proven ability to work independently.

• Proficiency in Microsoft Word & Excel

• Experience using Quo

• Regular professional use of ChatGPT

• Excellent written and verbal communication skills

Preferred Qualifications:

• Experience coordinating repairs, renovations, or house-flip projects

• Familiarity with rural property management environments

Required Skills / Tools:

• Asana

• Microsoft Word & Excel

• Quo

• ChatGPT

• Google Workspace

Schedule & Pay:

• Part-Time position; Monday–Friday 11 AM - 3 PM, PST time zone.

• Fully remote role for a US-based company

• Pay ranges from R7,000 - R8,000 per month

• Annual raises and confirmed holidays

System Requirements:

• Internet speed of at least 20 Mbps

• Computer with a 2.4 GHz processor or higher

• 8 GB of RAM or higher

• Windows 10 or newer, or Mac OS X 10.10 or newer

• HD 720p webcam

• Headset with a microphone

Benefits:

• Competitive pay rates

• Remote work flexibility – from home or any location of your choice

• Elimination of commute time

• Stable work hours and consistent pay

• Supportive and inclusive environment that values diversity and growth

If you're an experienced property management assistant looking for a role in operational coordination and house flipping, join our team!