Personal Assistant

We are hiring a Personal Assistant to support a San Francisco–based professional in the investment and asset management industry. This is a part-time remote role focused on personal administrative support, task coordination, and light bookkeeping. The ideal candidate is organized, reliable, and detail-oriented, capable of managing confidential information with discretion. This role starts with personal administrative tasks and will gradually expand to include business-related support such as asset tracking and basic financial organization.

Key Responsibilities:

• Manage and organize personal and administrative tasks, including scheduling appointments, handling follow-ups, and coordinating travel logistics.

• Conduct online research, data entry, and information organization for personal and professional use.

• Communicate effectively and professionally on behalf of the client, handling calls and messages during U.S. Pacific business hours.

• Proactively identify ways to improve organization, streamline systems, and support day-to-day efficiency.

• Assist with vendor coordination and basic admin tasks as needed.

• Airbnb Management (3 properties):

• Manage daily operations for 3 Airbnb listings.

• Handle guest communication, bookings, and reviews.

• Coordinate cleaning, maintenance, and turnovers.

• Update listings and adjust pricing to optimize occupancy.

• Bookkeeping:

• Track income and expenses for all properties.

• Reconcile Airbnb payouts with bank accounts.

• Categorize transactions and maintain organized records.

• Prepare simple monthly income/expense summaries.

Required Qualifications:

• 2+ years of experience as a Personal Assistant, Executive Assistant, or Virtual Assistant.

• Fluency in Chinese.

• Proven administrative and organizational skills with the ability to multitask and prioritize effectively.

• Strong English communication skills — both written and verbal.

• Experience handling confidential information with professionalism and discretion.

• Ability to work independently and maintain accountability in a remote environment.

Preferred Qualifications:

• Familiarity with QuickBooks, Google Sheets, or similar financial management tools.

• Experience supporting entrepreneurs, investors, or small business owners.

• Comfort with basic bookkeeping, budgeting, and record-keeping.

• Strong attention to detail and ability to work across both personal and professional tasks.

• Prior experience supporting U.S.-based clients remotely.

Required Skills & Tools:

• Google Workspace (Gmail, Calendar, Drive, Docs, Sheets)

• QuickBooks or similar accounting tools

• Slack, Zoom, and WhatsApp for communication

• Strong organizational and written communication skills

• Reliable home office setup and fast, stable internet connection

Schedule & Pay:

• Part-Time position; 10 Hours per week Monday–Friday between 10 AM –  12 AM PST or 3 PM – 5 PM PST

• Fully remote role for a USA based client

• Pay - South African Pay: 4,500ZAR - 5,500ZAR per month / Philippines: 15,900PHP - 19,400PHP per month

• Includes growth potential into more hours

System Requirements:

• Internet speed of at least 20 Mbps upload and download

• Computer with a 2.4 GHz processor or higher

• 8 GB of RAM or higher

• Windows 10 or newer, or Mac OS X 10.10 or newer

• HD 720p webcam

• Headset with microphone

Benefits:

• Competitive pay rates

• Consistent hours and predictable workload

• Fully remote work with long-term potential

• Direct collaboration with the Founder, making a real impact

• Supportive and inclusive work environment

• Opportunity to grow alongside a scaling residential home services company